Choosing the right accounting software isn’t just a preference it shapes how your business runs day to day.
At Balanceable, we’ve made a deliberate decision to work exclusively with Xero. It’s not because it’s the only option out there, it’s because, after years of experience, it consistently delivers the best results for both our clients and our workflow. Here’s why.
1. Xero is Built for Automation (Without Losing Control)
One of Xero’s biggest strengths is automation but importantly, it doesn’t force it.
Bank feeds, rules, and document processing tools can handle a large portion of the data entry automatically. At the same time, everything can still be reviewed, adjusted, and approved manually where needed. That balance matters.
It means less time spent on repetitive tasks, and cleaner books with fewer errors.
For clients, it also opens the door to getting involved whether that’s uploading receipts, approving bills, or raising invoices.
2. Xero Has Everything in One Place
Xero isn’t just accounting software. It’s a central hub for your business finances.
From one platform, you can:
- Lodge BAS directly with the ATO
- Run payroll and submit STP
- Manage and pay superannuation
- Lodge reportable tax payments (TPAR)
- Track invoices and bills
- Generate and publish reports instantly
- And much more
There’s no need to jump between multiple systems to get core tasks done. That alone removes a huge amount of friction.
For us, it means smoother workflows. For you, it means less confusion and fewer moving parts.
3. Xero is Constantly Improving
Xero is actively developed and regularly updated. New features are released, existing ones are refined, and the overall platform continues to improve. This isn’t static software, it evolves alongside your business. That matters long-term.
- Systems don’t become outdated
- New tools become available without switching platforms
- Your bookkeeping setup stays relevant as you grow
4. Xero Has A Massive App Ecosystem
No two businesses operate the same way and Xero understands that. Its app marketplace is one of the largest in the industry, allowing you to connect tools you already use or introduce new ones as needed.
Common integrations include:
- POS systems (e.g. Square)
- eCommerce platforms (Shopify, WooCommerce)
- Inventory systems
- Time tracking and job management tools
Instead of forcing your business into a rigid system, Xero adapts to your workflow.
View the Xero App Store and see if they have an app for the tools you’re using.
5. Xero Lowers Costs Through Efficiency
This is where most people don’t connect the dots. Better software doesn’t just “look nicer”, it reduces time.
Because Xero is efficient:
- We spend less time on manual processing
- Tasks are completed faster
- Errors are easier to identify and fix
That translates directly into lower bookkeeping costs over time. Even when the subscription cost is similar to other platforms, the total cost of maintaining your books is often lower.
6. Xero is Designed for Collaboration
Xero is built to be shared. You, your bookkeeper, and your accountant can all access the same data in real time, no sending files back and forth, no version control issues.
This allows:
- Faster communication
- Easier collaboration
- Better decision-making
If your accountant needs something, we can work together directly inside your file. That’s a big deal.
7. Xero Future-Proofs Your Business
Switching accounting software later can require extra time and planning, which is why starting with the right system early helps keep your data clean and your processes consistent as your business grows.
By choosing Xero from the outset (or moving to it sooner rather than later) you’re setting your business up with a system that grows alongside you.
Whether you stay a sole trader, hire your first employee, or expand into multiple locations, Xero scales with you.
Do Our Clients Have to Use Xero?
Not necessarily.
There are situations where you may not need to actively use Xero yourself, for example, if you invoice through another platform or your client generates the invoice for you (such as for Uber or Amazon drivers).
However, at Balanceable, we manage all of our clients’ books within Xero and have built our processes around it.
This allows us to work efficiently, maintain consistency, and ultimately deliver the best possible outcome for you.
How Much Does Xero Cost?
Xero’s pricing is broadly in line with other accounting platforms.
The difference comes from:
- What’s included (many features built-in)
- Reduced need for additional software
- Time savings from automation
In many cases, the overall value outweighs the subscription cost. If you’re working with us, we can also guide you on the most suitable plan.
Visit xero.com to view their deals and pricing.
The Bottom Line
We don’t use Xero because it’s popular. We use it because:
- It’s efficient
- It reduces errors
- It improves collaboration
- It scales with your business
Most importantly, it helps us deliver better bookkeeping which is the whole point.
Want Help Getting Started?
If you’re new to Xero or thinking about switching, we can help with:
- Setup and migration
- Clean-up of existing files
- Ongoing bookkeeping and support
Reach out and we’ll make sure everything is set up properly from day one.